Pricing, MOQ & lead times
How our pricing, minimums and lead times actually work
Our minimum order is 50 units. Beyond that there is no price list, because a price quoted without your quantity, fabric and deadline would be misleading, so you get a plain explanation of what drives the cost and a firm quote usually within one business day.
How pricing works
Five things decide your conference bag price
Custom manufacture isn't a catalogue with fixed prices, but it is predictable. Your quote is built from these five inputs:
1. Quantity
The biggest lever. Larger runs spread setup and cutting costs, so unit prices drop meaningfully at volume.
2. Fabric choice
Heavy-duty cotton, shweshwe, ankara or RPET felt: each carries a different fabric cost. Compare conference bag fabrics.
3. Bag complexity
A flat tote sews faster than a lined roll-top backpack with padded laptop sleeve. Features add hands-on hours.
4. Branding
Method, number of colours and placements. See bag branding options.
5. Delivery
Couriered from Cape Town to anywhere in South Africa. We quote delivery to your city upfront, no surprises.
+ Your deadline
Not a cost line, but the thing we plan around. Tell us your event date first and we work backwards from it.
Minimums & lead times
Our minimum order is 50 units
The same number whatever you are ordering: 50 conference bags, 50 lanyards, or 50 corporate gifts. No sliding scale by product, and no need to ask.
Why 50, and why not fewer
Every order is cut and sewn from fabric bought for that run. Below fifty units the setup and cutting simply don't spread far enough for the run to make sense, for us or for you. If you need fewer, we would rather say so upfront than quote you something that works for neither of us.
What sets the lead time
Your event date, mostly. We plan production backwards from it rather than quoting a standard turnaround and hoping it lands. That is why we ask for the date before anything else, including the quantity.
A worked example
What actually happens when you ask for a price
Say you need delegate bags for a conference in Sandton: cotton totes, your logo in one colour, and a date you cannot move. Here is the order things happen in.
1. We check the date
Before pricing anything, we work back from your event through courier days, production and artwork approval. If the date is too tight we tell you in the first reply, and usually offer what would fit instead.
2. We confirm the fabric
We check what is actually running in your colour now, because that is what governs both cost and availability. If your first choice is not available in time, we suggest the closest thing that is.
3. We look at your artwork
We tell you honestly how your logo will print at the size you want on that fabric, and what it would take to make it sharper. Branding method and number of placements both move the price.
4. We price your quantity
Firm unit pricing for the exact spec, not a range. If a slightly different quantity or size gets you materially better value, we show you that option alongside.
5. We cost the delivery
Courier to your venue or office, quoted in the same document. You compare on the delivered price, which is the only number that matters to your budget.
6. You get it in writing
Unit price, quantity, fabric, branding, delivery and the production dates, all in one quote you can put in front of a finance team. Usually within one business day.
Common questions
Minimums, prices and deadlines
What is your minimum order quantity?
Fifty units, and it is the same number whether you are ordering conference bags, lanyards or corporate gifts. Below fifty the setup and cutting costs don't spread far enough for the run to make sense, so we would rather tell you that upfront than quote something that works for neither of us. At fifty and above, send us your quantity and your event date and we will come back with firm pricing.
How much does a conference bag cost?
It depends on the five things above: quantity, fabric, how complex the bag is, the branding and the delivery. We don't publish a price list because a number without those five inputs would be misleading. What you get instead is firm unit pricing for your exact spec, usually within one business day, and an honest word if a different fabric or size gets you more for the same budget.
How long does an order take to produce?
We plan backwards from your event date rather than quoting a standard turnaround, so tell us the date before anything else. Production time depends on the quantity, the fabric and how much hand-finishing the bag needs, and we confirm the dates in writing with your quote so you have something to hold us to.
Can we see a sample before committing to the full run?
Yes. Where the timeline allows we produce a pre-production sample of your customised bag, so you sign off the real thing rather than a mock-up. Ask for it early: a sample and its approval both need to fit inside the schedule, so it is much easier to arrange at the quote stage than halfway through.
Our event is close. Is it too late?
Possibly not. Rush production is often possible if we can start immediately, which is why we ask for the real date rather than a comfortable one. We would rather say "yes, if we start Monday" than quote something we cannot honour, so tell us the actual deadline and we will give you a straight answer.
What you'll get from us
A quote you can put in a budget
- Firm unit pricing for your exact spec: fabric, size, branding and quantity.
- Production dates you can hold us to, planned back from your event.
- Delivery cost to your city included, not discovered later.
- Honest alternatives: if a different fabric or size gets you more for the same budget, we'll say so.
Trusted by congresses, conferences & foundations
Get a quote
Get an exact price for your order
Quantity, product, fabric, branding, deadline: send those five things and we return a firm quote, usually within one business day.